Emma’s Hotel Bed & Breakfast GmbH manages the hotel «Emma’s Hotel Bed & Breakfast» and operates the website www.emmashotel.com and is therefore responsible for the collection, processing, and use of your personal data and the conformity of the data processing with applicable data protection law.
Your trust is important to us, which is why we take the topic of data protection seriously and ensure appropriate security. We naturally comply with the legal provisions of the Federal Data Protection Act (FDPA), the Ordinance to the Federal Data Protection Act (OFDPA), the Telecommunications Act (TCA), and other data protection provisions that may apply under Swiss or EU law, especially the General Data Protection Regulation (GDPR).
In order for you to know what personal data we collect from you and for what purposes we use the data, please take note of the following information.
The address of our data protection representative in the EU is:
Am Kaiserkai 69
A. Data processing in connection with our website
1. Accessing our website
When you visit our website, our servers temporarily store each access in a log file. As with any connection to a web server, the following technical data is collected without your intervention and stored by us until automatic deletion after one month:
- IP address of the requesting computer,
- Name of the owner of the IP address range (typically your Internet access provider),
- Date and time of access,
- Website from which access originated (referrer URL), with search term used if applicable,
- Name and URL of accessed file,
- Status code (e.g. error message),
- Your computer's operating system,
- The browser you used (type, version, and language),
- The transmission protocol used (e.g. HTTP/1.1), and
- If applicable, your user name from registration/authentication.
This data is collected and processed to allow the use of our website (establishing a connection), to permanently ensure system security and stability, and to optimise our Internet offer as well as for internal statistical purposes. We rely on our legitimate interests within the meaning of Art. 6 (1) f) GDPR for these processing purposes.
Furthermore, if there are attacks on the network infrastructure or other prohibited or abusive website uses, the IP address is used together with other data for clarification and defence and may be used to identify and take civil and criminal action against the users concerned as part of a criminal proceeding. We rely on our legitimate interests within the meaning of Art. 6 (1) f) GDPR for this processing purpose.
2. Booking on the website, by correspondence, or by telephone
If you carry out bookings either via our website, by correspondence (email or post), or by telephone, we require the following data for the execution of the contract:
- First and last name
- Postal address
- Date of birth
- Telephone number
- Credit card information
- Email address
The legal basis for processing the data for this purpose is the performance of a contract pursuant to Art. 6 (1) b) GDPR.
Cookies help in many ways to make your visit to our website easier, more pleasant, and more useful. Cookies are information files your web browser automatically stores on your computer's hard drive when you visit our Internet page.
Most Internet browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or so that a notice always appears before you receive a new cookie. Disabling cookies may prevent you from using all the features of our website.
4. Tracking Tools
We use the web analysis service Google Analytics for needs-based design and continuous optimisation of our website. Pseudonymised use profiles are generated and small text files that are stored on your computer ("cookies") are used in this context. The information about your use of this website generated by the cookie is sent to the servers of the provider of these services and stored and processed for us there. In addition to the data listed under Section 1, we receive the following information in some circumstances:
- Navigation path a user takes through the site,
- Time spent on the webpage or a sub-page,
- The sub-page from which the webpage was left,
- The country, region, or city from which access originates,
- End device (type, version, colour depth, resolution, width, and height of browser window), and
- Returning or new user.
The information is used to analyse the use of the website, to compile reports about website activities, and to perform other services related to website use and Internet use for purposes of market research and needs-based design of this webpage. This information may also be sent to third parties if required by law or if third parties are processing this data on a contract basis.
b. Google Analytics
The provider of Google Analytics is Google Inc., an undertaking of the holding company Alphabet Inc., with registered office in the USA. Before the data is transmitted to the provider, the IP address is abbreviated inside the Member States of the European Union or in other contracting parties to the Agreement on the European Economic Area by activating IP anonymisation ("anonymizeIP") on this website. The anonymised IP address transmitted by your browser within the framework of Google Analytics will not be linked to other Google data. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and abbreviated there. In this case, we use contractual guarantees to ensure that Google Inc. maintains an adequate level of data protection. According to Google Inc., under no circumstances is the IP address linked to other data about the user.
You can find further information about the web analysis service used on the website of Google Analytics. You can find instructions on how to prevent the processing of your data by the web analysis service under http://tools.google.com/dlpage/gaoptout?hl=de.
B. Data processing in connection with your stay
5. Data processing for the fulfilment of legal reporting obligations
On arrival at our hotel, we require the following information from you and your travel companion, if applicable:
- First and last name
- Postal address and canton
- Date of birth
- Place of birth
- Government ID card and number
- Day of arrival and departure
- Room number
We collect this information for the fulfilment of legal reporting obligations, which result in particular from hospitality industry or police regulations. If we are obliged to do so under the applicable regulations, we will forward this information to the relevant police authority.
Addition: Automatic Checkin/Checkout
Since the check-in/checkout at Emma's Hotel can be carried out by machine from Ariane Systems Group, 23 rue Baudin, 93310 Le Pré Saint Gervais, France, your registration and payment data will be collected and processed by this machine. For these data we refer to the data protection guideline of the company Ariane Systems AG.
We have a legitimate interest in the fulfilment of the legal requirements within the meaning of Art. 6 (1) f) DSGVO.
6. Recording of services purchased
If you purchase additional services during your stay (e.g. use the mini-bar or the Pay-TV offer), we will record the service and the time of purchase of the service for billing purposes. The processing of this data is necessary for the performance of a contract within the meaning of Art. 6 (1) b) GDPR.
C. Storage and exchange of data with third parties
7. Booking platforms
Finally, the platform operator may notify us of disputes in connection with a booking. In some circumstances, we may receive data about the booking process, which may include a copy of the booking confirmation as a receipt of the actual booking transaction. We process this data to protect and enforce our claims. This constitutes our legitimate interest within the meaning of Art. 6 (1) f) GDPR.
Please also note the data protection information of the relevant provider.
8. Central storage and linking of data
We store the data specified in Sections 2-5 and 8-10 in a central electronic data processing system. The data relating to you is recorded and linked in the system to process your bookings and to provide contractual services. To do this, we use a software of rebagdata AG, Einsiedlerstrasse 533, 8810 Horgen. For the processing of this data in the framework of the software we rely on our legitimate interest within the meaning of Art. 6 (1) f) GDPR in customer-friendly and efficient customer data management.
9. Retention period
We only store personal data as long as it is necessary to use the abovementioned tracking services and to carry out the further processing activities in the framework of our legitimate interests. We retain contractual data for a longer period of time, as this is prescribed by legal retention obligations. Retention obligations that require us to retain data arise from regulations relating to reporting law, accounting, and tax law. According to these regulations, business communication, concluded contracts, and accounting records must be kept for up to 10 years. If we no longer need this data to perform the services for you, the data will be blocked. This means that the data may then only be used for billing and tax purposes.
10. Disclosure of data to third parties
We only disclose your personal data if you have given your express consent, if there is a legal obligation to do so, or if this is necessary to enforce our rights, especially to enforce claims arising from the contractual relationship. In addition, we disclose your data to third parties as far as this is necessary in the context of use of our website and contract processing (including outside the website), namely to process your bookings.
A service provider to whom personal data collected through the website is disclosed to or who has or can have access to is our web host Cyon GmbH, Brunngässlein 12, 4052 Basel. The website is hosted on servers in Switzerland. The data is disclosed for the purpose of providing and maintaining the functionalities of our website. This constitutes our legitimate interest within the meaning of Art. 6 (1) f) GDPR.
Please also note the information in Sections 7-8 and 10-11 regarding the transfer of data to third parties.
11. Transmission of personal data abroad
D. Further information
12. Right to access, correction, deletion, and restriction of processing; right to data portability
You have the right to know about the personal data that we store about you on request. In addition, you have the right to the correction of incorrect data and the right to the deletion of your personal data, insofar as this does not conflict with any legal obligation to retain data or a legal basis that allows us to process the data.
You further have the right to ask for the release of the data you have given us (right to data portability). On request, we will also pass on the data to a third party of your choice. You have the right to receive the data in a current file format.
You can contact us at the email address info(at)emmashotel(dot)com for the aforesaid purposes. We may, at our discretion, require proof of identity to process your requests.
13. Data security
We take appropriate technical and organisational security measures to protect your personal data stored with us against manipulation, full or partial loss or destruction, and unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.
You should always treat your access data confidentially and close the browser window when you have ended communication with us, especially if you used a shared computer.
We also take internal data protection very seriously. Our employees and the service providers we retain have been obliged by us to maintain confidentiality and to comply with data protection regulations.
14. Notice regarding data transfers to the US
For the sake of completeness, we would like to point out to users residing or domiciled in Switzerland that monitoring measures are in place in the US by US authorities, which generally allow the storage of all personal data of all persons whose data is transmitted from Switzerland to the US. This is done without distinction, restriction, or exception by reference to the goal and without an objective criterion that allows access by US authorities to the data and later use thereof to be restricted to very specific, strictly limited purposes that could justify the intervention associated with access to and use of this data. In addition, we would like to point out that there are no legal remedies in the US for data subjects from Switzerland that would allow them to obtain access to the data relating to them and to obtain the correction or deletion thereof, and that there is no effective court protection against general access rights of US authorities. We explicitly point out this legal and factual situation to the data subject so that he or she can make an informed decision about consenting to the use of his or her data.
15. Right to file a complaint with a data protection supervisory authority
You have the right to file a complaint with a data protection supervisory authority at any time.
Status: August 2019